Monday, May 6 — 9:00 p.m. - 11:00 p.m. — Exhibitor Setup Tuesday, May 7 — 7:30 a.m. - 9:00 a.m. — Early Morning Exhibitor Setup Tuesday, May 7 — 9:00 a.m. - 4:00 p.m. — Exhibit Hall Hours
Schedule
Monday 05/06/2024
Tuesday 05/07/2024
Wednesday 05/08/2024
Exhibit Hall Bingo
Morning 10:30 – 11:45 AM (1hr 15mins) Afternoon 1:00 – 3:00 PM (2hrs) Total Time (3hrs 15mins) or 195 Minutes 75 Total Balls x 2 Minutes = 150 Minutes, 45 Minute leeway
Exhibitor Bingo will Run Automatically from 10:30 AM till 11:45 AM, “drawing” a new ball every 2 Minutes.
Attendees will each receive a Bingo Card with their registration information.
Exhibitors will be asked if they want to participate; if so we will provide them with stickers to mark Attendee cards.
Participating Exhibitors & ORWA Staff will mark Attendee cards as balls are drawn.
Whenever someone gets (only the first line per person counts) a line BINGO, they will receive a Prize Ticket.
Once all the Prize Tickets have been awarded, an announcement will be made that all the prize Tickets have been awarded, and the only remaining Prize Ticket will be for the first Cover All. *A special Prize Ticket will be set aside and awarded to the first Cover All.
At 3:00 PM each person with a Prize Ticket will be randomly selected to choose a prize, and last we will award the Cover All prize.
Prizes will be displayed at the front of the stage, we will only give out as many Prize Tickets as we have Prizes. There may be opportunities for Attendees to get additional Bingo Cards.
Exhibit Hall Rules and Regulations
ORWA reserves the right to reject any exhibit and any exhibit deemed offensive and not in keeping with the character and purpose of the Exhibit. ORWA reserves the right to restrain any exhibits that, because of noise, operation method or other reason, become objectionable.
No exhibitor shall assign or sublet any part of the space allotted to them except on written permission of the Conference Committee Chairman or ORWA, nor shall the exhibit, or permit to be exhibited in their space any merchandise or advertising matter not a part of the line in their regular course of business.
Solicitation of business shall be confined to firms exhibiting at the ORWA Annual Training Conference. No signs or advertising materials are permitted outside of the confines of an exhibitor’s booth area. The operations of private public address systems is prohibited.
Unless prior written permission is received from ORWA, the maximum height for all partitions and dividers must not exceed 3 feet. These height limitations do not apply to displayed merchandise.
ORWA reserves the right to restrain any exhibit materials or construction that obstructs the view of adjacent booths.
No holes may be drilled, cored or punched in the building.
Decorations, signs, banner, etc., may not be taped, nailed, stapled or otherwise fastened to ceilings, walls, doors, painted surfaces etc. Poster Putty is allowed on glass, or plaster wall surfaces (not on brick or stone).
Adhesive-backed (stick-on) decals or similar items may not be distributed or used in the facility.
Exhibitors and their representatives are asked to wear official ID Badges while in the exhibit hall.
The exhibit area will be locked (where possible) and subject to security during the hours that it is closed. Exhibitors are responsible for their own booth security during exhibit hours.
Exhibitors may not use the lobby entrance to the resort for moving in exhibit materials. All exhibitors, equipment and materials must enter using appropriate loading dock or exhibition entrance. Exhibitors shall be solely responsible for delivery, handling, setup, and removal of their own displays and materials.
No freight will be accepted at the facility prior to the first contracted move-in day of the event. Contact your decorator or cartage company to arrange for shipping and storage.
The painting of signs, displays of other objects is prohibited. Use of spray cans of paint or adhesive is strictly prohibited in the facility.
The use of Armor-All or other similar type protectants (and silicone based like materials) is strictly prohibited inside the facility.
Only approved tape may be used on floors, check with your decorator. Removal of unapproved tape and residue will be billed to the exhibitor.
No oils, burning fluids, camphene, kerosene, propane, naphtha, gasoline, or any other flammable chemical will be allowed in the building without prior consent.
No flammable materials will be permitted to be used for decorations unless treated with flame proofing and approved by the fire department. Nor shall Lessee, without written consent of the Director, place or operate any machinery on the premises, or use any flammable chemical for either mechanical or other purposes.
The exhibitor must pay any damages to the building caused by exhibitors, or their employees.
The exhibitor assumes the entire responsibility and liability for losses, damages and claims arriving out of injury, damage or theft to the exhibitor’s displays, equipment or other property brought upon the premises and shall be indemnify and hold harmless the facility, agents, servants and employees and ORWA from any and all such losses, damages and claims.
Exhibitors, by contracting for display space, agree to all rules and regulations of the establishment.
Should premises for the show become, in ORWA’s sole judgment, unfit for occupancy, or should the Conference and Exhibit be materially interfered with by any act beyond the control of ORWA, the contract for exhibit space will be terminated.ORWA will not incur any liability for damages to an exhibitor as a result of such termination.
Shipping Instructions
Should a group be shipping boxes for a meeting, they must be addressed to the attention of the organization’s on-site contact for the function and marked with the name and date of the function.
Boxes must be numbered (ex: 1 of 3). Due to limited storage space, we request that shipments not arrive any earlier than 2 days prior to the group’s arrival. Pallet deliveries require 24 hours’ notice and will incur a charge of $75.00 each. Deliveries may be received Monday – Friday, 8:00A.M. – 5:00P.<. Delivery vehicle must have a lift gate. All outbound shipments from the hotel must be arranged by on-site contact.
